1.2 – Director of Finance and Administration
We need a motivated and adaptable individual to support our team’s finances and administration as Director of Finance and Administration.
The Director of Finance and Administration reports directly to the President and CEO and is responsible for the financial, human resources, compliance and relevant operations of the organization including accounting, bank management, payroll, accounts payable, accounts receivable, coordinate annual financial audits, reporting, and analysis. The Director of Finance and Administration ensures internal controls and the accuracy and timeliness of all financial reports to the management team as well as funders.
The Director of Finance and Administration will report directly to the President and CEO and be responsible for the following:
Budgeting & Forecasting
- Develop and coordinate operational budgets for the organization and monitor to ensure spending occurred as planned and that variances were anticipated, recognized, and corrected
- Forecast income and expenditures and prepare organization and donor-specific budgets
- Managing the day-to-day operations in the full spectrum of accounting tasks, including accounts payable, accounts receivable, application of cash receipts, payroll, bank reconciliations
- Coordinate the monthly and annual closing of accounts and produce monthly financial statements
- Oversee the reconciliation of balance sheet accounts and credit card statements
Audits & Compliance
- Manage monthly and year-end closing activities and schedules to comply with independent auditor standards
- Plan and execute financial operations in accordance with Voto Latino policies, establish operational procedures, and ensure that proper and accurate accounting records are maintained
- Coordinate, review, and complete state registration documentation
Grants Reporting & Management
- Review grant award letters and contracts; terms and conditions of funders; monthly journal entries and review the general ledger
- Assist COO in ensuring compliance with the terms and conditions of grants and sponsorships
- Monitor life-of-grant reporting requirements and ensure that financial and progress reports are submitted in a timely manner
- Follow up on Open invoices or pending payments from funders
Human Resources Responsibilities
- Oversee HR tasks including new hires, terminations, benefits, and payroll
- Negotiate insurance programs, including liability, workers’ compensation and health
- Ensure onboarding process (checklist and scheduling for first two weeks) is completed for all new staff
- Oversee annual performance review process & prepare report for CEO/COO
- Manage and oversee relevant team building activities.
- Degree in Accounting/Finance or a related field is required
- At least six (6) years of progressively responsible professional experience in financial accounting, preferably in a nonprofit environment
- Experience tracking grant agreements
- Experience in human resources
- Demonstrated knowledge of Quick books
- Supervisory experience required
Voto Latino offers competitive benefits including subsidized health, dental and vision plans; generous paid time off leave; 11 paid holidays; employer paid disability/life/AD&D insurance and more!
Compensation is commensurate with candidate’s relevant experience.
Voto Latino is a nonpartisan organization that empowers Latino Millennials to claim a better future for themselves and their community. United by the belief that Latino issues are American issues and American issues are Latino issues, Voto Latino is dedicated to bringing new and diverse voices to develop leaders by engaging youth, media, technology and celebrities to promote positive change.
Voto Latino is an equal opportunity employer, committed to inclusive hiring and dedicated to diversity in our work and staff. We do not discriminate in employment opportunities or practices on the basis of actual or perceived race, color, religion, national origin, sex (including pregnancy, childbirth or related medical conditions), age, marital status, sexual orientation, gender identity or expression, veteran status, uniform service member status, disability or any other characteristic protected by law. Women, people of color, including bilingual and bicultural individuals, LGBTQ persons, and people with disabilities are encouraged to apply.