Operations Manager - Voto Latino

Operations Manager

Summary

Voto Latino is currently seeking an Operations Manager to manage administrative, financial, and office operations, and to provide support in people operations. This position will report to the Executive Director.

Responsibilities

  • Lead virtual and in-person office management, including mail, facilities, utilities, technology, and supply inventory
  • Manage finance administration functions in coordination with our finance and accounting firm, such as tracking checks and bills arriving by mail
  • Lead in the administrative functions of Human Resources, including the employee handbook, posting to job boards and attending career fairs, organizing applicants, employee orientation and onboarding, and professional development opportunities
  • Lead in the administrative functions of payroll, such as ensuring timely staff entry of hours and allocations
  • Manage record keeping and administrative review of contracts, such as monitoring the timing of contract renewals and tracking compliance clearance
  • Ensure that databases that hold administrative information are up to date, such as for invoices, vendors, and select donors
  • Coordinate organization wide meetings and events, including team bonding activities
  • Provide support in fostering a positive work environment, such as contributing towards employee appreciation efforts
  • Create experiences and spaces for self-care
  • Develop and manage our fellows program, which includes fostering partnerships with university internship programs
  • Additional operations duties as assigned

Requirements

  • 3-5+ years of relevant experience
  • Strong organizational skills
  • Excellent attention to detail
  • Proven experience in administrative duties
  • Exercise discretion with sensitive information
  • Consistent record of juggling multiple tasks
  • Ability to be nimble in the face of shifting and competing demands and ambiguity
  • Ability to work in a fast paced environment
  • Effective verbal communicator
  • Motivated self-starter and creative problem solver, including proactively anticipating the needs of others and flagging and mitigating risks
  • Commitment to and awareness of Latinx civil rights and issues of social justice

Location

Must be based or be willing to move to the Washington, DC area in the future, remote work currently during the COVID-19 Pandemic.

Salary & Benefits

Salary is $55,000-$60,000 annually. Voto Latino also offers competitive benefits, including health insurance, and paid vacation leave. This is a full-time employment position.

Deadline

Applications will be considered until the position is filled.

To Apply

To apply email hr@votolatino.org with your resume and cover letter. Please use “Operations Manager” in the subject line.

About Voto Latino

Founded in 2004, Voto Latino is a dynamic and growing non-partisan organization whose civic engagement campaigns have reached an estimated 55 million Latino households nationwide. United by the belief that Latino issues are American issues and American issues are Latino issues, Voto Latino is dedicated to bringing new and diverse voices into the political process by engaging youth, media, technology and celebrities to promote positive change.

Voto Latino is an equal opportunity employer, committed to inclusive hiring and dedicated to diversity in our work and staff. We do not discriminate in employment opportunities or practices on the basis of actual or perceived race, color, religion, national origin, sex (including pregnancy, childbirth or related medical conditions), age, marital status, sexual orientation, gender identity or expression, veteran status, uniform service member status, disability or any other characteristic protected by law. Women, people of color, including bilingual and bicultural individuals, LGBTQ persons, and people with disabilities are encouraged to apply.